Have you heard of Asana? If not, you are missing out! In short, Asana is an AMAZING online task-management system. As solopreneurs, we often have our hands full – leaving us feeling a little hectic and unorganized. Throw in employees and other collaborators, and it gets even crazier trying to keep track of who’s doing what and when. Thankfully, there’s a better way.
With Asana, we can organize all of our tasks and projects with our teams (or just for ourselves)! From workspaces to conversation portals, Asana has everything we need. But, it can get a little confusing at times. That’s why I’m here to show you how to easily work Asana like a boss with these 8 tips!
Create Separate Workspaces
Think of workspaces as your separate businesses, companies or large projects. If you have an online store, a blog, and a coaching website, you’re better off with creating separate workspaces for each one. By doing this, you can make sure everything stays put where it belongs and if you have hired help, you can make sure they are staying on the right tasks! Each workspace can have its own calendar, projects, tasks, and conversations.
Pro-tip: watch this video to learn how to create a workspace!
Use the Calendar.
Seriously. Use it. The calendar is automatically updated each time you add tasks to a project. It gives a great view of everything that’s due and what’s going on in the workspace (aka the company). There are two features of the calendar that I love:
- The fact that you can set it to show or hide weekends. I only work during the week, so having the weekends cut off works great for me. Plus, it makes the week boxes even bigger so everything is clearer and crisper to read!
- Integrate the calendar with Google Calendar. On the go? Use your phone’s calendar a lot? You can integrate your phone’s calendar with Google Calendar and, each time you go to add an event, it will automatically be updated into the Asana calendar!
Use the Asana App.
The Asana app is wonderful. Especially since most of us are on our phones a lot anyway. Every time there’s any sort of update from your team, be it a new conversation, task or project, you’ll get a shiny notification on your phone 🙂
Respond to Comments Via Email.
This is a super popular feature with Asana. You can set email notifications on and each time there’s a new comment, you’ll get an email. Simply respond and it goes right into the Asana app!
Use the “Hacks” Tab!
Yep, Asana is so awesome that it even has a “hacks” section! If you go to your profile settings, simply click on “hacks” on the far right. You can do things like:
- Set notification emails
- Snooze your inbox. (This won’t stop incoming notifications, but it will make it quiet so you can focus without interruption for 1 hour)
- Set your My Tasks section so that today’s tasks show up before new tasks.
- Have a big team? Turn on the Team Celebration option, where you can all cheer on your team members when they complete a task!
- Turn on Tab+B. Yep, when you turn this on, you can use this function to have random cats show up on your screen!
Choose A Theme
Head over to your profile settings and click on “Display”. There, you’ll find where you can change your background image to match your personality (p.s. Your theme settings are personal to you and not your team!)
Set Your Status As Away When You’re On Vacation
You can do this under your profile settings- that way, you can do what you’re supposed to do on vacation — relax! You can also set it to be “away for the day”!
Add A Profile Picture and A Summary of Who You Are!
Let people see that you’re an actual human behind the keyboard! Add a nice picture of yourself and a summary of who you are/what you do and give your profile some personalization!
So, what are you waiting for? Whether you’ve never heard of Asana or you have been using it for years, get in there and start making it work for YOU!
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